EVENT SPACE RENTAL AGREEMENT AND CONTRACT
Agreement made on ________________________, 20___, by and between Circle+Moon and _________________________________, referred to as “Client”. Client agrees to hire and Circle+Moon agrees to make available the use of the Loft located at 595 Atlanta St, Unit A, Roswell, GA 30075 with the following terms and conditions.
Date of Event: ______________________________________
Type of Event:______________________________________
Set-up starting at: _______________________________
(All rental fees listed below are subject to change due to time of year, number of attendees, and hours of events, or at the discretion of Circle+Moon.)
Weeknights Rental (Mon – Fri after 6:00pm)
_______ $50/hour Space Rental
________+$50 set up fee
_______ +$50 clean up fee
Saturday and Sunday Daytime Event Rental
_______ $75/hour Space Rental
________+$50 set up fee
_______ +$50 clean up fee
Please read the material below to make sure all parties understand the requirements of providing for everyone safety and keeping Circle+Moon maintained and a safe location for future use.
A signed contract and date-hold deposit of 1⁄2 of the total event price must be received to reserve your date(s) and time(s). This is nonrefundable unless Circle+Moon is forced to cancel and the full deposit will be refunded. The Balance of your space rental fee is due thirty (30) days prior to your event. No terms are implied or granted and no work will be allowed to commence until full payment is received.
Circle+Moon is a smoke-free facility. Although the building is equipped with fire sprinklers, the Loft is located in a potentially flammable historic building. Any guests violating the smoking restrictions will be asked to leave the premises by the event staff.
Lost and Found:
Circle+Moon takes no responsibility for personal effects and possession left on premises during or after any event. We do, however, maintain a lost and found and will hold recovered items up to 30 days. Every attempt will be made to return any recovered item to its rightful owner.
Catering, Cleaning, Trash and Equipment Removal:
Circle+Moon will be in a clean condition prior to your event. Upon additional planning with Circle+Moon, you will need to incorporate your set-up time and clean up time into the rental agreement, you are required to return the space to the same clean condition in which it was found
Circle+Moon wants to make every event here a special and welcome experience. Therefore every effort will be made to allow renter to prepare decorations reflecting their creative requirements. We ask that only the staff of Circle+Moon assist with rearranging and move any furnishings, including artwork, lighting, antiques or seating. No nails, screws, staples or penetrating items should be used on our walls, brick or fine wood. Any tape or gummed backing materials must be properly removed and in an extreme case of any wall damage, the card on file will be charged.
Renter agrees to indemnify, defend, and hold Circle+Moon LLC, its landlord, building owners, officers, employees, and agents harmless of and from any liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the premises, including but not limited to, the personal guarantee of provision, service, and dispensing of payment by client, its employees, and agents of alcoholic beverages at Circle+Moon LLC.
There is absolutely no drug use or smoking of any kind tolerated on premises or within 25 feet of the building including loitering or congregating outside on the sidewalk at any time during the event. Disparaging remarks or any type of physical violence will not be tolerated and will be cause for immediate expulsion. Client and guests shall use the premises in a considerate manner at all times. Conduct deemed disorderly at the sole discretion of Circle+Moon LLC staff shall be grounds for immediate expulsion from the premises and conclusion of the rental period. In such cases no refund of the rental fee shall be made.
Circle+Moon requires a credit card to be on file during the entirety of your event.
Please complete and sign this form to authorize Circle+Moon, LLC to make a debit(s) to your credit card listed below. Once complete, please email to firstname.lastname@example.org.
By signing this form you give Circle+Moon permission to debit your account as indicated below. This permission does not provide authorization for any unrelated debits or credits to your account.
PLEASE COMPLETE THE INFORMATION BELOW:
I ________________________________authorize Circle+Moon, LLC to immediately charge my credit account a date-hold deposit in the amount of $____________ (half) of my total rental fee. Note: date-hold deposits are non-refundable.
This payment is for my event on (date) ______________________________________________.
Please note that the space rental fees balance will also be charged to this card thirty (30) days prior to your event.
Account Type: Visa MasterCard AMEX Discover Cardholder Name: _______________________________________
Account Number: _______________________________________
Expiration Date: _____ (MM/YYYY)
CVV2 Number: ______ (3 digit number on back of Visa/MasterCard or 4 digits on front of AMEX)
I authorize Circle+Moon LLC to charge the credit card indicated in this authorization form according to the terms outlined above. This payment authorization is for the event described above. I certify that I am an authorized user of the credit card and that I will not dispute the payment with my credit card company; so long as the transaction corresponds to the terms indicated in this form.